Give your AP process an agent, not another portal.
Vaulcrypt reads every invoice regardless of format, matches it against the PO and contract, codes it to the right GL account, and flags anything that looks wrong before it ever reaches you. Your team reviews and approves. You keep control of every dollar that leaves.
Steps of AP agents
Acme Inc.$4,820.00
INV-20841 · received by emailDue Aug 2
1
Ingest
The invoice lands in your inbox. Vendor, amount, and line items are read straight from the PDF.
2
Route
Matched to PO #4821 and put in front of the person who owns that spend.
3
Process
Coded to 6200 · Marketing from a six-month pattern of how this vendor's spend is booked.
4
Approve
No duplicate in the ledger. Bank details unchanged. Held for your approval, not paid.
5
Pay
Released on the due date through your existing rails, only after a human signs off.
6
Report
Posted back to your ledger with an audit trail of every step and who approved it.
Confidence…
3-way match ✓Audit-logged
Reads any invoice
PDFs, scans, email, portals. No templates, no setup per vendor.
Matches and codes
Uses your own history and policies, and gets sharper with every cycle.
Catches fraud and errors before payment
Not in next month’s review.
You approve
The agent prepares the work; it never moves money on its own unless you tell it to.
How it works
Live in a day, alongside what you already run
Step 1
Connect your accounting or ERP
QuickBooks, Xero, NetSuite, Sage Intacct, and more.
Step 2
Forward or sync your invoices
However they already arrive: email, upload, or a vendor portal. No new format to enforce.
Step 3
Review what the agent prepared
Coded, matched, and flagged. Approve, and it’s done.
Run the agent on your real AP, from day one.
Every invoice read, matched, coded, and checked for risk before it reaches you.
FAQ